OFFICE ASSISTANT

Job Description

The Office Assistant will be working under the direction of the Human Resource Department. This position assists with the duties and responsibilities in the following functional areas: employment practices, onboarding, scanning/filing, policy & procedures implementation, recruitment, retention, job fairs and training. Responsibilities are performed under the supervision of the Human Resource Officer.

RESPONSIBILITIES AND DUTIES:

1. Provide operational support on issues such as talent and performance management and employee law.
2. Always maintain strict confidentiality and discretion.
3. Make sure all personnel related information or documents are locked in a secure drawer or location that is not accessed by unauthorized individual(s).
4. Adhere to Gibson’s policies and procedures and code of ethics.
5. Provide operational support on issues such as talent and performance management and employee law.
6. Assist with scanning/filing and with the new employees onboarding process.
7. Assist with new employee orientation and other training.
8. Ensure compliance with USCIS form I-9 Employment Eligibility Verification: periodically audit I-9 forms for completion.
9. Provide effective communication and correspondence to employees, applicants, and other professionals in a pleasant demeanor in person and over the phone.
10. Answer phones.
11. Assist with the preparation for scheduled interviews and conducting interviews which may include pre-screening interviews, when needed.
12. Maintain Human Resources Information System records and compiles reports from database.
13. Maintain compliance with federal, state, and local regulations regarding employer/employee related matters.
14. Serve on various committees as assigned by Gibson’s leadership and attend meetings, training, community events and job fairs.
15. Assist with researching and developing human resources policies & procedures, memos, and job descriptions.
16. Performs other related duties as required and assigned.

SUPERVISED BY:

Human Resource Officer and/or Chief Executive Officer

POSITIONS SUPERVISED:

None

QUALIFICATIONS:

Associate degree in business, human resources, or equivalent combination of education and experience preferred. Minimum of two years’ experience. Must have computer skills, strong analytical and problem-solving skills. Must possess good verbal/written communications and presentation skills. Good grammar, spelling, punctuation, with an attention to detail are essential. A working knowledge of COBRA, FMLA, Workers’ Compensation and other related state and federal personnel regulations required.